1. Purpose
Establish requirements for preventing unauthorized exfiltration, disclosure, or destruction of [ORGANIZATION]'s sensitive data.
2. Scope
This policy applies to all Confidential and Restricted data processed, stored, or transmitted by [ORGANIZATION], across all endpoints, networks, and cloud environments.
3. Policy
3.1 DLP Controls
[ORGANIZATION] shall deploy data loss prevention (DLP) controls to detect and prevent unauthorized transfer of sensitive data across network boundaries, endpoint devices, and cloud services.
DLP policies shall be configured to monitor and/or block: email attachments containing sensitive data patterns, uploads to unauthorized cloud storage services, printing of Restricted data, copying of sensitive data to removable media, and screen captures of Restricted data where technically feasible.
DLP rules shall be regularly tuned to minimize false positives while maintaining detection effectiveness, with review occurring at least [CUSTOMIZE: quarterly/monthly].
3.2 Access Control for Sensitive Data
Access to Confidential and Restricted data shall be restricted to authorized users with a documented business need, following the principle of least privilege.
Remote access to Restricted data shall require multi-factor authentication and shall be limited to [ORGANIZATION]-managed devices.
Data access shall be logged and access logs shall be reviewed [CUSTOMIZE: weekly/monthly] for anomalous patterns.
3.3 Incident Response for Data Loss
All DLP alerts shall be triaged within [CUSTOMIZE: 4/8/24] hours of detection.
Confirmed data loss incidents shall be immediately escalated to [CUSTOMIZE: CISO/Incident Response Team] and handled per the Incident Response Policy.
Data breach notification shall comply with all applicable laws and regulations within required timeframes, coordinated by [CUSTOMIZE: Legal/Privacy Officer].
4. Compliance
Compliance with this policy is mandatory for all personnel within its scope. Compliance will be monitored through periodic audits, automated controls, and management review.
Exceptions to this policy must be documented with a business justification, approved by [CUSTOMIZE: CISO/Security Team], and reviewed at least annually.
5. Enforcement
Violations of this policy may result in disciplinary action up to and including termination of employment or contract, and may result in civil or criminal penalties where applicable law has been violated.
[ORGANIZATION] reserves the right to audit compliance with this policy at any time, with or without notice.
6. Review and Revision
This policy shall be reviewed at least annually by [CUSTOMIZE: CISO/Policy Owner] and updated as necessary to reflect changes in the threat landscape, regulatory requirements, or organizational structure.
All revisions shall be documented with version number, date, author, and description of changes.
Policy Approval
Approved By
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Date
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