Physical Security Policy
1. Purpose
Establish requirements for the physical protection of [ORGANIZATION]'s facilities, equipment, and information assets from unauthorized physical access, damage, and interference.
2. Scope
This policy applies to all [ORGANIZATION]-owned, leased, or managed facilities, data centers, server rooms, and any location where [ORGANIZATION]'s information systems or physical records are housed.
3. Policy
3.1 Facility Access Control
Physical access to [ORGANIZATION]'s facilities shall be controlled through: badge/key card access control systems at all entry points, visitor sign-in/sign-out procedures with escort requirements for non-public areas, and CCTV surveillance at entrances, exits, and sensitive areas with recording retained for at least [CUSTOMIZE: 30/90] days.
Sensitive areas (data centers, server rooms, network closets, executive offices) shall have additional access restrictions with access limited to specifically authorized personnel.
Access badges/cards shall be deactivated within [CUSTOMIZE: 24 hours] of personnel separation and collected during the offboarding process.
Physical access logs shall be reviewed at least [CUSTOMIZE: monthly/quarterly] to identify anomalies.
3.2 Data Center and Server Room Security
Data centers and server rooms shall be protected with: multi-factor physical access control (badge + PIN or biometric), environmental controls (fire suppression, HVAC, water detection), uninterruptible power supply (UPS) and backup power generation, cable management to prevent accidental disconnection, and equipment rack locks for servers containing Confidential or Restricted data.
A visitor log shall be maintained for all non-regular access to data centers and server rooms.
No food, drink, or smoking shall be permitted in data centers or server rooms.
3.3 Equipment Security
Laptops and portable devices shall be physically secured when unattended (cable locks, locked drawers/cabinets, or locked offices).
Equipment disposal shall follow the Data Retention and Disposal Policy, with storage media sanitized or destroyed before equipment leaves [ORGANIZATION]'s control.
Equipment removed from [ORGANIZATION]'s premises (for repair, disposal, or reassignment) shall be authorized by [CUSTOMIZE: IT Asset Management/Manager] and logged.
3.4 Clean Desk and Screen
Sensitive documents shall not be left unattended on desks or in common areas. A clean desk policy shall be observed at the end of each business day.
Workstation screens shall be locked when the user leaves their workstation, with automatic screen lock configured after [CUSTOMIZE: 5/10] minutes of inactivity.
Whiteboards and shared displays in meeting rooms shall be erased after discussions involving sensitive information.
4. Compliance
Compliance with this policy is mandatory for all personnel within its scope. Compliance will be monitored through periodic audits, automated controls, and management review.
Exceptions to this policy must be documented with a business justification, approved by [CUSTOMIZE: CISO/Security Team], and reviewed at least annually.
5. Enforcement
Violations of this policy may result in disciplinary action up to and including termination of employment or contract, and may result in civil or criminal penalties where applicable law has been violated.
[ORGANIZATION] reserves the right to audit compliance with this policy at any time, with or without notice.
6. Review and Revision
This policy shall be reviewed at least annually by [CUSTOMIZE: CISO/Policy Owner] and updated as necessary to reflect changes in the threat landscape, regulatory requirements, or organizational structure.
All revisions shall be documented with version number, date, author, and description of changes.
Policy Approval
Approved By
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